Join Our Team!

 

We're looking for someone awesome to join our team:

Financial Administrator (Part-Time)

__________________

Position Overview

We're looking for a detail-oriented and independent Financial Administrator to manage our internal financial systems and support our growing operations. This part-time role involves bookkeeping, payroll, accounts payable and accounts receivable, reporting, and working closely with our Executive Director and external accountants. There's room for the position to expand-such as for someone excited to help develop a social enterprise that could offer similar services to other nonprofits.

__________________

Key Responsibilities

    • Perform all normal bookkeeping duties in QuickBooks, including the use of advanced functions and
      charity or organization-specific processes/requirements
    • Maintain document records in QuickBooks and on Dropbox
    • Process invoices (typically 10-20/month), reimbursements, payments, account transfers, and deposits (including checking mail, writing and delivering cheques, and setting up payments)
    • Manage payroll (currently for 3-4 employees, bi-weekly) and remittances
    • Prepare monthly/quarterly financial reports, off-schedule reports at times, and assist with budgeting
    • Liaise with external accountants, especially for year-end processes, such as supporting charitable return (T3010)
    • Support system improvements
    • Help ensure CRA and employment standards compliance, including:
      - Filing the Canada Charity GST/HST rebate (Public Service Bodies' Rebate) '
      - Submitting payroll remittances, T4s, and T4As
      - Supporting preparation of the T3010 Registered Charity Information Return
      - Issuing official charitable tax receipts in line with CRA guidelines
      - Maintaining financial records as required for CRA compliance
      - Acting as liaison for CRA communications, including managing My Business Account access
    • Provide updates and answer financial questions for the ED and Board
    • Perform a variety of admin tasks related to payments, bookkeeping, and payroll or as directed by the ED from time to time
Organizational Values

The ideal candidate will embody CICF’s values of innovation, collaboration, and generosity, approaching challenges with a “Yes, and” attitude. They should be enthusiastic about learning and growing within the organization.

What We're Looking For
    • This role is ideal for someone who enjoys both structure and the opportunity to co-create systems in a small but growing organization.
    • Experience in nonprofit financial administration or bookkeeping/accounting
    • Skilled with QuickBooks, Excel, payroll software, CRA My Business Account, and similar systems
    • Understanding of payroll, budgets, and reporting in a British Columbia, Canada context
    • Organized, reliable, able to uphold high levels of confidentiality, good at problem-solving, and able to communicate financial info clearly
    • Familiarity with CRA charitable requirements and grant reporting processes is a plus
    • Professional communication skills
Position Details
    • Location: Cortes Island, BC (Shared office or work from home, with the need to be on-Island 2-4 Days/Month)
    • Compensation: Starting pay in the range of $25-$35/hour equivalent, depending on experience, additional benefit possible
    • Position Type: Part-Time (Approximately 10-15 hours/week), Salaried with Growth Potential
    • Reports To: Executive Director
Application Process

Please send your resume and cover letter detailing relevant experience to tommaso@cortesfoundation.ca.
Please include references with your application.
The job will stay open until the right candidate is found, and we expect to move quickly to fill this position.